Company Name: 1036479 BC Ltd. dba Heritage Immigration
Location: Unit 103 – 14914 104 Avenue, Surrey, BC V3R 1M7
E-Mail Address: heritageimmjobs@gmail.com
Number of Positions: 1
Position: Administrative Assistant
Duration: Permanent, Full-Time (will consider PT as well)
Hours: 35-40 hrs/week
Salary: $35.00/hr
Overtime: As per provincial standards - $52.50 after 8hrs/day, 40hrs/wk
Benefits: N/A
Language of work: English
Education: College, CEGEP or other non-university 1-2-year certificate/diploma
Experience: 1 year to less than 2 year
Duties and Responsibilities:
Provide administrative support to consultant in managing calendar, calls and emails.
Oversee and co-ordinate department procedures; review, evaluate and suggest new ones
Maintain manual (physical paper-based) and digital information filing systems updating client files regularly with new information
Create, maintain, and implement checklist, forms, and templates as applicable for programs; update as changes arise
Prepare and edit documents and correspondence such as affidavits, contracts, and submission letters
Review and proofread documents, submissions and application forms for quality assurance and legal procedures
Conduct research on programs and related policies so as to draft application documents or explanation letters for applicants
Establish work priorities, manage workload, and ensure department meets deadlines
Organize and schedule appointments and meetings
Prepare and submit regularly scheduled reports
Always maintain extreme discretion and confidentiality
Coordinate the flow of information with other departments
Supervise and train new team members
Attend in-person meetings, conference calls and virtual meetings and take notes; transcribe upon completion
Liaise with staff and management to handle client requests and queries.
Maintain a direct and professional working relationship with clients in order to gather and prepare information and request supporting documents for applications
Respond to Client calls and emails that are redirected by receptionist
Coordinate communications with third party organizations
***** Please submit all resumes via email - heritageimmjobs@gmail.com*****
We look forward hearing from you and advise that only those shortlisted will be contacted. 1036479 BC Ltd. dba Heritage Immigration is an Equal Employment Opportunity Employer and values diversity.
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