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Administrative Assistant - Office
Employer
PRIME SMART CLEANING SERVICESDate Posted
May 04, 2024Languages
English-
Location Calgary, AB
-
Earnings $30.00 hourly
-
Work Hours 30 hours per week
-
Position Permanent Full Time
-
Vacancies 2  Vacancies
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Closing Date Jun 03, 2024
Employer
PRIME SMART CLEANING SERVICES
Languages
English
Education
- Secondary (high) school graduation certificate
- or equivalent experience
Work setting
Relocation costs covered by employer
Budgetary responsibility
0 - $100,000
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Plan and control budget and expenditures
- Supervise other workers
- Establish and implement policies and procedures
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Oversee the classification and rating of occupations
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Assign, co-ordinate and review projects and programs
- Plan, organize, direct, control and evaluate daily operations
Supervision
5-10 people
Certificates, licences, memberships, and courses
First Aid Certificate
Computer and technology knowledge
- Google Docs
- MS Office
- Quick Books
Technical terminology
- Legal
- Medical
- Dental
- Engineering
- Scientific
- Financial
- Business
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
Security and safety
Bondable
Transportation/travel information
Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
Experience
7 months to less than 1 year
Other benefits
Parking available
Support for persons with disabilities
- Offers mentorship, coaching and/or networking opportunities for persons with disabilities
- Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
Support for newcomers and refugees
- Supports newcomers and/or refugees with foreign credential recognition
- Offers mentorship programs that pair newcomers and/or refugees with experienced employees
Support for youths
Offers on-the-job training tailored to youth
Support for Veterans
Offers mentorship, coaching and/or networking opportunities for Veterans
Support for Indigenous people
Offers mentorship, coaching and/or networking opportunities for Indigenous workers
Support for mature workers
Provides staff with awareness training to create a welcoming work environment for mature workers
Supports for visible minorities
Offers mentorship programs that pair members of visible minorities with experienced employees
Important notice: This job posting has been provided by an external employer.The Government of Alberta and the Government of Canada are not responsible for the accuracy, authenticity or reliability of the content.
Interest Codes
- OBJECTIVE
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Interest in operating equipment such as computers and photocopiers; and in using fax machines and electronic mail to send and receive messages and documents; may service office equipment
- METHODICAL
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Interest in compiling information to maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- innovative
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Interest in speaking to clients and the public to provide general information; may verify applications, receipts, expenditures, forms and other documents; may order office supplies and arrange for servicing of major repairs
The interest code helps you figure out if you’d like to work in a particular occupation.
It’s based on the Canadian Work Preference Inventory (CWPI), which measures 5 occupational interests: Directive, Innovative, Methodical, Objective, and Social.
Each set of 3 interest codes for this NOC group is listed in order of importance.
A code in capital letters means it’s a strong fit for the occupation.
A code in all lowercase letters means the fit is weaker.
Abilities
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