Manager, Facilities Management Procurement (FMP)

Fraser Health (FH) is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. The Fraser region is home to 32 First Nations communities and 6 Métis Chartered communities. Our team of nearly 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: better health, best in health care.

The Director is seeking a results-driven leader for the Manager of Facilities Management Procurement role. The Manager will join the dynamic Facilities Management (FM) portfolio at FH and support a growing team in an evolving environment with changing systems and tools for optimization. This collaborative leader will manage day-to-day procurement and administration of all construction contracts related to the FH, Provincial Health Services Authority and Vancouver Coastal Health FM teams while promoting best practices within the procurement field.

Our ideal candidate is detail-oriented and enjoys the accountability of the master document control while providing timely support to Project Managers. They will lead the management of contracts to ensure ongoing vendor compliance with terms and conditions with respect to risk mitigation including insurance, bonding and other legal requirements.

The Manager is accountable for:

• Providing support to Capital Planning, Projects, FM Office (FMO) and Real Estate with legal issues and challenges from auditors, contractors, consultants, media or the public;
• Managing the hiring, promotion and performance management of the FM Procurement staff including discipline and terminations;
• Providing mentorship, training and advice on contract and related issues through policies and risk mitigation procedures;
• Developing, implementing and administering department standards and procedures in collaboration with the Director by evaluating and implementing changes to improve services, simplify workflow and ensure compliance with regulatory requirements; and

The successful candidate will have:

• Bachelor degree in Business, Commerce or a related discipline;
• Diploma/designation equal to the Supply Chain Management Professional designation or related discipline;
• Progressive recent purchasing management experience in a facilities management and/or construction environment; and
• An equivalent combination of education, training and experience.
• Demonstrated leadership, interpersonal skills and team building orientation with the ability to work collaboratively among the peer group purchasing sections, Planning and Projects team, FMO and other linked support service departments is preferred.
• Ability to successfully lead staff in a complex labour relations environment and demonstrated knowledge of applicable collective agreements is preferred.

Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring & Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Responsible for the day-to-day procurement and administration of all construction contracts related to Facilities Management across Fraser Health (FH) with lead responsibility for ensuring compliance with Federal, Provincial Trade Agreements, BC Ministry of Finance Core Procurement Policies, Capital Asset Management Guidelines, Canadian Contract Law and Facilities Management policies.

Leads the management of contracts to ensure ongoing vendor compliance with terms & conditions with respect to risk mitigation including insurance, bonding and other legal requirements; responsible for master document control and providing timely support to Project Managers.

Manages a dedicated team of construction procurement staff and buyers who support Facilities Management construction contract goals and objectives include building and implementing contract management, fostering strong working relationships with contractors and consultants, developing strategic sourcing strategies, creating and managing standard service contracts terms & conditions, maintaining fair business practices, ongoing risk assessment and risk mitigation.

1. Provides support to Capital Planning, Projects, FMO and Real Estate with legal issues and challenges from auditors, contractors, consultants, media or the public; represents Facilities Management when court appearance is required due to contract challenges; manages requests from the Freedom of Information and Protection of Privacy Commission representatives in collaboration with Information Privacy, as required
2. Managing the day to day activities including hiring, promotion and performance management of the Facilities Management Procurement staff including discipline up to and including terminations; provides guidance, training, and advice on contract and related issues at FH such as policies and risk mitigation procedures.
3. Designs, implements, evaluates and revises new/changed procurement documentation, policies and best practices, in collaboration with the Facilities Management Procurement Advisory Group and the Director.
4. Represents Facilities Management  with various construction industry organizations to ensure compliance with industry and Provincial contract standards such as the Deputy Ministers Industry / Infrastructure Forum, the Ministry of Finance's Capital Asset Management Guidelines, the BC Construction Association, the Vancouver Construction Association, Architects Institute of BC, Association of Professional Engineers and Geoscientists of BC and the Public Construction Council of BC.
5. Develops short and long range goals and objectives for the Facilities Management Procurement area and ensures effective financial management of the group, in collaboration with the Director by contributing in Department budget preparation, authorization, control, monitoring and reporting of expenditures.
6. Develops, implements and administers Department standards and procedures in collaboration with the Director by evaluating and implementing changes as needed to improve services, simplifying workflow and ensures compliance with regulatory requirements.
7. Manages the timely execution and renewal of contracts and reporting of contract impacts ensuring that appropriate Signing Authority approvals are obtained; monitors the execution and renewal of contracts.
8. Ensures the quality of service for the Facilities Management Procurement area is maintained and oversees annual quality assurance programs.
9. Develops, implements and maintains systems that ensure the acquisition of consulting services, construction services and real estate projects occur, following the principles of lowest overall life cycle costs and value analysis and represents the most value for money.
10. Oversees a purchasing system that operates in an effective, efficient manner while meeting the end user's requirements; ensures the expediting of contracts and purchase orders issued under their authority.

Bachelor degree in Business, Commerce or a related discipline and a diploma / designation equal to the Purchasing Management Association of Canada's Supply Chain Management Professional designation or related discipline, supplemented with seven (7) to ten (10) year's recent related purchasing management experience, and experience in a facilities management and/or construction environment, or an equivalent combination of education, training and experience.

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities:

• Demonstrated leadership, interpersonal skills and team building orientation
• Demonstrated ability to work collaboratively among the peer group purchasing sections, Inventory Services, Biomedical, Plant Services, ISD, Nursing and other linked support service Departments
• Ability to successfully manage staff in a complex labour relations environment.
• Demonstrated knowledge of applicable collective agreements
• Demonstrated ability to function effectively in a highly dynamic environment
• Ability to prioritize and organize work in a rapidly changing work environment
• Ability to operate related equipment including applicable software applications
• Physical ability to perform the duties of the position.