Overview
Language: English
Terms of Employment
Full-time: 35 hours per week
Starts: as soon as possible
Availability: Day, Early Morning, Evening, Flexible Hours, Morning, On Call, Overtime, Shift, Weekend
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 1 year to less than 2 years
Vacancy: 2
Responsibilities
Tasks
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
Supervision
• 5-10 people
Experience and specialization
Computer and technology knowledge
• Microsoft Publisher
• Salesforce
• Electronic mail
• Electronic scheduler
• Spreadsheet
• Accounting software
• Inventory control software
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
Additional information
Security and safety
• Criminal record check
Work conditions and physical capabilities
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
Personal suitability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
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